Have you ever felt stuck using the same phrase in your emails or professional correspondence? Saying “I am writing to inform you” is clear, but let’s face it – it’s a bit overused and can come across as robotic. Finding fresh, effective alternatives can help you make your message stand out, whether you’re writing to a colleague, client, or superior.
This article is packed with simple yet impactful options to replace “I am writing to inform you.” Not only will these alternatives make your communication more engaging, but they’ll also convey a tone that suits the situation perfectly. Ready to refresh your vocabulary and elevate your writing? Let’s dive in!
Top List Of Other Ways to Say “I Am Writing to Inform You”
- I’d Like to Inform You
- I Would Like to Bring to Your Attention
- I Wish to Notify You
- I Am Pleased to Inform You
- I Would Like to Let You Know
- I Would Like to Update You
- I Wish to Update You
- Please Be Advised That
- I Wanted to Inform You
- It Is My Pleasure to Inform You
- Allow Me to Inform You
- I Am Writing to Notify You
- Please Note
- I Would Like to Draw Your Attention To
- I’d Like to Make You Aware
- Just a Quick Note to Inform You
- I Would Like to Make You Aware
- This Is to Inform You
- I Am Reaching Out to Inform You
- Just a Heads-Up to Let You Know
- I Wanted to Make Sure You Knew
- I Am Contacting You to Inform You
- I Thought I Should Let You Knows
1. I’d like to inform you
This alternative is a polite and slightly more formal way of introducing information.
Scenario:
Subject: Update on Your Application
Dear Leo,
I’d like to inform you that your application has been successfully processed. You can expect a response from us within the next week regarding the next steps.
Best regards, Henry
2. I would like to bring to your attention
This phrase is ideal when you wish to highlight or emphasize a particular piece of information.
Scenario:
Subject: Meeting Reminder
Dear Leo,
I would like to bring to your attention that our meeting, scheduled for tomorrow, will now take place in Room 204, not Room 103 as initially planned.
Sincerely, Henry
3. I wish to notify you
“I wish to notify you” is a slightly more formal way to indicate that you’re providing information.
Scenario:
Subject: Project Timeline Update
Dear Leo,
I wish to notify you that the timeline for the project has been extended by two weeks. We now anticipate the completion date to be December 15th.
Best, Henry
4. I am pleased to inform you
This expression is a bit more positive and is often used when delivering good news.
Scenario:
Subject: Congratulations on Your Promotion
Dear Leo,
I am pleased to inform you that you have been promoted to the role of Senior Manager in recognition of your outstanding performance over the past year.
Best regards, Henry
5. I would like to let you know
This alternative is slightly less formal than others but still appropriate for professional emails.
Scenario:
Subject: Office Closure Notice
Dear Leo,
I would like to let you know that the office will be closed for the public holiday on Monday, November 12th.
Regards, Henry
6. I would like to update you
Perfect for providing updates on ongoing matters, whether professional or personal.
Scenario:
Subject: Project Status Update
Dear Leo,
I would like to update you on the progress of the current project. We have completed the initial phase, and we are now moving into the planning stage.
Kind regards, Henry
7. I wish to update you
This phrase conveys a slightly more formal tone than the previous one and is great for professional situations.
Scenario:
Subject: Change in Work Schedule
Dear Leo,
I wish to update you on the new work schedule. The team will now be following a four-day workweek, starting this Monday.
Best, Henry
8. Please be advised that
This is a very formal phrase used to convey important information, often related to policies, procedures, or legal matters.
Scenario:
Subject: Important Policy Update
Dear Leo,
Please be advised that company policy now requires all employees to complete their training before the end of the month.
Sincerely, Henry
9. I wanted to inform you
A more casual and conversational way of informing someone of something important.
Scenario:
Subject: Client Meeting Rescheduled
Dear Leo,
I wanted to inform you that the client meeting originally scheduled for tomorrow has been moved to next Tuesday at 10 AM.
Regards, Henry
10. It is my pleasure to inform you
This is a formal and somewhat enthusiastic way to convey positive news.
Scenario:
Subject: Job Offer
Dear Leo,
It is my pleasure to inform you that we have decided to offer you the position of Marketing Director at our company.
Best regards, Henry
11. Allow me to inform you
A polite way of delivering news that feels a bit more sophisticated and formal.
Scenario:
Subject: Change of Venue
Dear Leo,
Allow me to inform you that the venue for our annual conference has changed to the Downtown Convention Center, effective immediately.
Kind regards, Henry
12. I am writing to notify you
Another variation of “I am writing to inform you,” but it adds a slightly stronger sense of urgency.
Scenario:
Subject: Important System Maintenance
Dear Leo,
I am writing to notify you that our system will undergo scheduled maintenance this weekend from Saturday 10 PM to Sunday 2 AM.
Best, Henry
13. Please note
A brief and direct phrase is used to highlight important information.
Scenario:
Subject: Change in Submission Deadline
Dear Leo,
Please note that the deadline for submitting your report has been extended until Friday, November 9th.
Best regards, Henry
14. I would like to draw your attention to
This phrase is commonly used when you want to highlight something important or bring awareness to a detail.
Scenario:
Subject: Invoice Payment Due
Dear Leo,
I would like to draw your attention to the overdue invoice for your last purchase, which is now 30 days past due.
Sincerely, Henry
15. I’d like to make you aware
A slightly less formal version that works well when providing information that the recipient may not have been aware of previously.
Scenario:
Subject: Temporary Office Closure
Dear Leo,
I’d like to make you aware that the office will be closed on Thursday, November 15th, for a company-wide event.
Best regards, Henry
16. Just a quick note to inform you
A more casual, friendly version of the original phrase.
Scenario:
Subject: Follow-up on Meeting
Dear Leo,
Just a quick note to inform you that I will be unable to attend the meeting this Friday afternoon due to a prior commitment.
Warm regards, Henry
17. I would like to make you aware
This is a slightly formal version of the previous phrase, good for business communications.
Scenario:
Subject: Change in Holiday Schedule
Dear Leo,
I would like to make you aware that the holiday schedule has changed, and all employees are expected to work on December 22nd.
Best, Henry
18. This is to inform you
A neutral and standard way of introducing information, often used in business letters.
Scenario:
Subject: Confirmation of Appointment
Dear Leo,
This is to inform you that your appointment with the HR team has been confirmed for Monday, November 5th at 9:00 AM.
Sincerely, Henry
19. I am reaching out to inform you
This expression is slightly less formal and can be used in both emails and messages.
Scenario:
Subject: Event Update
Dear Leo,
I am reaching out to inform you that the corporate event scheduled for this month has been postponed to next month.
Best, Henry
20. Just a heads-up to let you know
A casual, friendly way to inform someone about something important.
Scenario:
Subject: Meeting Delayed
Dear Leo,
Just a heads-up to let you know that the meeting scheduled for 3 PM today has been delayed by an hour due to unforeseen circumstances.
Kind regards, Henry
21. I wanted to make sure you knew
This is conversational and informal, often used in friendly emails.
Scenario:
Subject: Appointment Reminder
Dear Leo,
I wanted to make sure you knew that your appointment with the dentist is scheduled for this Friday at 11 AM.
Best, Henry
22. I am contacting you to inform you
A formal way of introducing the purpose of your message, useful in official correspondence.
Scenario:
Subject: Security Update
Dear Leo,
I am contacting you to inform you of the upcoming security updates for our website, which will be performed this weekend.
Best regards, Henry
23. I thought I should let you know
This version is friendly and informal, suitable for situations where the tone is more conversational.
Scenario:
Subject: Weekend Plans
Dear Leo,
I thought I should let you know that I won’t be available this weekend, as I will be out of town for a personal event.
Best, Henry
Conclusion
As you can see, there are many ways to express the idea of informing someone formally or casually, depending on the context and the relationship between you and the recipient. By using varied expressions, you can enhance your writing style, keeping it engaging and professional. Whether you’re sending a quick email or crafting a formal letter, these alternatives will help you communicate more effectively with others.
