Sometimes, the phrase “just to let you know” can feel a bit overused or too casual for certain situations. Whether you’re writing a professional email, sending a thoughtful message to a friend, or simply trying to mix things up, finding alternative ways to express the same idea can leave a stronger impression.
In this article, we’ll explore a variety of fresh and versatile alternatives to say “just to let you know.” From formal phrases that suit business communications to friendly expressions that add a personal touch, you’ll find plenty of options to fit any tone or context.
Top List of Other Ways to Say “Just to Let You Know”
- For your information
- Just so you’re aware
- I wanted to make you aware
- I thought you should know
- Just a quick heads-up
- Just as a reminder
- I just wanted to bring to your attention
- In case you haven’t heard
- Just keeping you in the loop
- This is to inform you
- Please be advised
- Just to bring this to your attention
- A quick note to let you know
- In case you’re not aware
- I wanted to update you
- Just letting you know
- Just to keep you informed
- I wanted to notify you
- Just to give you a heads-up
- I wanted to bring this to your notice
- Just sharing some news
- Here’s a quick update
- I thought I’d mention
- I’d like to inform you
- Just giving you an update
- Just keeping you posted
- Just wanted to let you in on
1. “For your information”
Scenario:
Subject: Upcoming Project Deadline Email to Tomi: “Hi Tomi, For your information, the deadline for the new project has been moved to Friday, October 20th. Please make the necessary adjustments to your schedule. Let me know if you need any assistance. Best, Jerry”
Explanation: “For your information” is a straightforward and professional way to provide someone with the necessary details. This phrase is common in business communication and can be used to share updates without sounding informal.
2. “Just so you’re aware”
Scenario:
Subject: Office Renovations Next Week Email to Tomi: “Hi Tomi, Just so you’re aware, the office will be undergoing renovations starting next Monday. You may want to plan your meetings accordingly as some noise and disruptions are expected. Best regards, Jerry”
Explanation: This phrase is a polite alternative to “Just to let you know.” It highlights important information that the recipient should keep in mind without sounding too forceful or overly formal.
3. “I wanted to make you aware”
Scenario:
Subject: Policy Change Announcement Email to Tomi: “Hi Tomi, I hope you’re doing well. I wanted to make you aware of a recent policy change regarding remote work. From now on, all employees must submit their remote work requests at least two days in advance. Best, Jerry”
Explanation: Using “I wanted to make you aware” is a softer way of delivering potentially impactful information. It feels personal and gives a sense that you’re sharing something the recipient should pay attention to.
4. “I thought you should know”
Scenario:
Subject: Client Feedback Update Email to Tomi: “Hi Tomi, I thought you should know that we received positive feedback from our client regarding the last project you managed. They were especially impressed with your attention to detail. Best, Jerry”
Explanation: “I thought you should know” is used when the information is valuable to the recipient. It often introduces feedback or insights that can influence how they feel about their work or responsibilities.
5. “Just a quick heads-up”
Scenario:
Subject: Late Shipment Warning Email to Tomi: “Hi Tomi, Just a quick heads-up, the shipment scheduled for tomorrow is running late and might arrive a day behind schedule. I’ll keep you posted if there are any further delays. Best regards, Jerry”
Explanation: “Just a quick heads-up” is a more casual, conversational way to alert someone about something that could affect their plans. It’s useful when you’re giving a reminder or an update in a less formal context.
6. “Just as a reminder”
Scenario:
Subject: Meeting Reminder Email to Tomi: “Hi Tomi, Just as a reminder, we have a client meeting scheduled for tomorrow at 10 AM. Please make sure all the necessary materials are ready beforehand. Thanks, Jerry”
Explanation: “Just as a reminder” is perfect when you’re reiterating information that the recipient has likely heard before but needs to keep in mind, ensuring that no one forgets important details.
7. “I just wanted to bring to your attention”
Scenario:
Subject: Budget Overrun Email to Tomi: “Hi Tomi, I just wanted to bring to your attention that the project has gone over budget by 5%. We need to discuss how to address this and prevent further overages. Best, Jerry”
Explanation: This phrase indicates that the information you’re sharing is significant, especially when it involves something that needs to be addressed or corrected.
8. “In case you haven’t heard”
Scenario:
Subject: New Software Implementation Email to Tomi: “Hi Tomi, In case you haven’t heard, we are implementing a new software system starting next week. Training sessions will be provided to ensure a smooth transition. Best, Jerry”
Explanation: “In case you haven’t heard” is used when sharing news or updates that might not have reached the recipient yet. It has a slightly casual tone and fits well in team communication.
9. “Just keeping you in the loop”
Scenario:
Subject: Project Status Update Email to Tomi: “Hi Tomi, Just keeping you in the loop, we’ve completed 80% of the client’s requirements, and the final review is scheduled for next week. I’ll share more details as we get closer to the deadline. Best, Jerry”
Explanation: This phrase shows that you’re sharing information to ensure the recipient remains informed. It’s often used in ongoing projects to give a sense of continuity.
10. “This is to inform you”
Scenario:
Subject: Office Holiday Schedule Email to Tomi: “Hi Tomi, This is to inform you that the office will be closed for the holidays from December 24th to January 2nd. Please make sure to complete all pending tasks before the break. Best regards, Jerry”
Explanation: “This is to inform you” has a formal tone, making it suitable for official announcements or formal notices, such as company policies or procedural updates.
11. “Please be advised”
Scenario:
Subject: Road Closure Next Week Email to Tomi: “Hi Tomi, Please be advised that the main road leading to the office will be closed for maintenance next week. You may need to find an alternative route during this time. Best, Jerry”
Explanation: “Please be advised” is a professional and authoritative phrase often used to deliver instructions or important information that requires the recipient’s attention.
12. “Just to bring this to your attention”
Scenario:
Subject: System Downtime Email to Tomi: “Hi Tomi, Just to bring this to your attention, there will be scheduled system maintenance on Thursday, and all network access will be unavailable from 6 PM to 10 PM. Best regards, Jerry”
Explanation: This phrase is used when you need to make sure the recipient is aware of an event or issue that may impact their work or actions.
13. “A quick note to let you know”
Scenario:
Subject: Team Meeting Postponed Email to Tomi: “Hi Tomi, A quick note to let you know that tomorrow’s team meeting has been postponed to next Tuesday. I’ll send a calendar update shortly. Best, Jerry”
Explanation: This phrase has a casual tone and is perfect for sending brief updates that don’t require too much detail or explanation.
14. “In case you’re not aware”
Scenario:
Subject: Departmental Reorganization Email to Tomi: “Hi Tomi, In case you’re not aware, our department will undergo a reorganization next quarter, and you may be working with a new team. I’ll share more information as it becomes available. Best, Jerry”
Explanation: “In case you’re not aware” is a polite way to check that the recipient has all the necessary information and to offer details they might have missed.
15. “I wanted to update you”
Scenario:
Subject: Quarterly Sales Results Email to Tomi: “Hi Tomi, I wanted to update you on the latest sales figures for this quarter. We’ve exceeded our targets by 15%, thanks in part to your contributions to the marketing strategy. Best, Jerry”
Explanation: “I wanted to update you” works well when you’re sharing progress or results. It’s an effective phrase for project updates or performance feedback.
16. “Just letting you know”
Scenario:
Subject: New Intern Joining the Team Email to Tomi: “Hi Tomi, Just letting you know, we have a new intern joining the team next week. Please make sure they feel welcome and help them get up to speed. Best, Jerry”
Explanation: “Just letting you know” is a simple, conversational phrase that’s ideal for casual updates that don’t require a formal tone.
17. “Just to keep you informed”
Scenario:
Subject: Upcoming System Upgrade Email to Tomi: “Hi Tomi, Just to keep you informed, there will be a system upgrade over the weekend, and access to the platform will be unavailable for a few hours. We expect everything to be back to normal by Monday. Best regards, Jerry”
Explanation: “Just to keep you informed” is used when you want to ensure the recipient stays up to date with the latest developments. It works well in both professional and casual settings.
18. “I wanted to notify you”
Scenario:
Subject: Change in Payment Terms Email to Tomi: “Hi Tomi, I wanted to notify you that the payment terms for our services have changed. From now on, invoices will need to be submitted by the 15th of each month to avoid any delays. Best, Jerry”
Explanation: “I wanted to notify you” is more formal and often used for official notices or when making important announcements that require the recipient’s acknowledgment.
19. “Just to give you a heads-up”
Scenario:
Subject: Event Time Change Email to Tomi: “Hi Tomi, Just to give you a heads-up, the company event next week has been rescheduled to start at 3 PM instead of 2 PM. Please adjust your plans accordingly. Best regards, Jerry”
Explanation: “Just to give you a heads-up” is an informal way to let someone know about an upcoming change or development. It’s ideal for casual updates that don’t require too much formality.
20. “I wanted to bring this to your notice”
Scenario:
Subject: New Security Protocols Email to Tomi: “Hi Tomi, I wanted to bring this to your notice, there are new security protocols in place starting next month. All staff will need to complete a mandatory training session. Best, Jerry”
Explanation: This phrase is formal and often used in corporate communication when highlighting something important that the recipient should be aware of, particularly about policies or procedures.
21. “Just sharing some news”
Scenario:
Subject: New Team Member Announcement Email to Tomi: “Hi Tomi, Just sharing some news—we have a new team member joining us next week. Her name is Laura, and she’ll be taking on the role of Project Manager. Best, Jerry”
Explanation: “Just sharing some news” is an easygoing way to introduce a piece of information in a friendly, conversational tone. It’s great for casual updates within a team or social circle.
22. “Here’s a quick update”
Scenario:
Subject: Marketing Campaign Progress Email to Tomi: “Hi Tomi, Here’s a quick update on the marketing campaign: we’ve reached 70% of our target audience, and the feedback has been overwhelmingly positive. I’ll send a full report later. Best, Jerry”
Explanation: This phrase is perfect for delivering short, impactful updates when you want to keep the recipient in the loop without diving into too much detail.
23. “I thought I’d mention”
Scenario:
Subject: Potential Client Inquiry Email to Tomi: “Hi Tomi, I thought I’d mention that a potential client reached out with questions about our services. I’ll handle the follow-up, but I’ll keep you informed of any developments. Best, Jerry”
Explanation: “I thought I’d mention” is a casual phrase used when you’re adding information that might be helpful or relevant to the recipient but isn’t urgent.
24. “I’d like to inform you”
Scenario:
Subject: New Company Policy Email to Tomi: “Hi Tomi, I’d like to inform you that starting next month, our remote work policy will be revised. Employees will need to work from the office at least three days a week. Best, Jerry”
Explanation: This phrase is formal and direct, making it suitable for announcing policy changes, new regulations, or important internal communications.
25. “Just giving you an update”
Scenario:
Subject: Project Timeline Email to Tomi: “Hi Tomi, Just giving you an update on the project timeline—we’re still on track to meet the deadline, and the final phase will begin early next week. Best regards, Jerry”
Explanation: “Just giving you an update” is an informal way to share new information. It works well in both professional and personal contexts where you want to keep the recipient informed about ongoing progress.
26. “Just keeping you posted”
Scenario:
Subject: Contract Negotiation Status Email to Tomi: “Hi Tomi, Just keeping you posted, we’ve made progress in the contract negotiations, and the client seems open to our terms. I’ll send over the latest draft for your review. Best, Jerry”
Explanation: “Just keeping you posted” is a friendly, conversational way to update someone on ongoing situations. It’s a versatile phrase that can be used in both casual and professional communication.
27. “Just wanted to let you in on”
Scenario:
Subject: New Partnership Opportunity Email to Tomi: “Hi Tomi, Just wanted to let you in on a new partnership opportunity that’s come up. It looks like a great chance for us to expand our market presence. Let’s discuss this in more detail next week. Best regards, Jerry”
Explanation: “Just wanted to let you in on” has a more personal and engaging tone, often used when sharing interesting or exciting information that you want the recipient to be part of.
Conclusion:
Finding alternatives to commonly used phrases like “Just to let you know” helps to keep your communication fresh, varied, and engaging. By using any of the 27 alternatives discussed in this article, you can make your writing more dynamic while still maintaining professionalism and clarity. Whether you’re writing emails, giving updates, or having conversations, these phrases provide the flexibility needed to tailor your message to any context. Keep these options handy, and your communication will always stand out!
