If you’ve ever found yourself stuck using the same formal phrases in your emails or documents, you’re not alone! One phrase that often comes up is “Please be advised,” but it can feel a bit stiff or overused at times. Whether you’re drafting a professional email, writing a report, or updating your team, finding alternative ways to convey important information can make your communication more engaging and dynamic.
In this article, we’ll explore other ways to say “Please be advised” that sound polished and clear while breaking free from repetitive phrasing. Keep reading to discover fresh alternatives you can start using today!
Top List Of Other Ways to Say “Please Be Advised”
- Kindly Note
- For Your Information (FYI)
- Please Take Note
- Be Aware
- Please Keep in Mind
- Take Note
- Just a Heads-Up
- I Would Like to Inform You
- Just to Let You Know
- Allow Me to Inform You
- Please Be Cognizant
- I Would Like to Bring to Your Attention
- Just so You Know
- Please Be Aware
- This Is to Notify You
- Just a Reminder
- I Wish to Inform You
- Please Note for Your Consideration
- I Would Like to Make You Aware
- Please Understand
- I’d Like to Draw Your Attention To
- Please Be Informed
- I Want to Alert You
1. Kindly Note
This alternative is often used in both professional and personal communication. It’s polite, straightforward, and widely accepted.
Example Email:
Subject: Kindly Note the Upcoming Meeting Changes
Dear Leo,
I hope this message finds you well. Kindly note that the team meeting scheduled for tomorrow has been moved to Thursday at 3 PM due to a conflict with our client’s schedule.
Thank you for your understanding.
Best regards, Henry
This phrase gives a soft yet firm request for attention, making it less abrupt than simply stating “Please be advised.”
2. For Your Information (FYI)
This is an informal way to share important information without sounding too authoritative.
Example Email:
Subject: FYI: Changes to the Project Timeline
Dear Leo,
For your information, we’ve updated the project timeline, and I’ve attached the revised schedule for your reference. Please let me know if you have any questions.
Best regards, Henry
“FYI” is commonly used in emails, reports, and casual conversations but should be avoided in highly formal contexts.
3. Please Take Note
This phrase is slightly more formal and can be used in professional or legal correspondence.
Example Email:
Subject: Please Take Note of the Updated Policy
Dear Leo,
I hope you’re doing well. Please take note that the company’s policy on remote work has been revised. We are now requiring employees to be on-site for at least two days per week.
Please reach out if you have any questions.
Best regards, Henry
“Please take note” emphasizes that the information requires attention and action.
4. Be Aware
This phrase is useful when you need to make the recipient conscious of something important.
Example Email:
Subject: Be Aware of the New Office Hours
Dear Leo,
Just a quick note to be aware that our office hours have changed starting next week. We will be operating from 9 AM to 5 PM Monday through Friday.
If you need further clarification, don’t hesitate to contact me.
Best regards, Henry
“Be aware” is a more neutral way of pointing out important details.
5. Please Keep in Mind
This alternative is friendly and can be used when giving reminders or sharing important updates.
Example Email:
Subject: Please Keep in Mind the New Submission Deadline
Dear Leo,
Please keep in mind that the deadline for submitting the quarterly report is now Friday, the 14th. Let me know if you need any help with the report.
Best, Henry
It’s a gentle way to alert someone to important considerations or reminders.
6. Take Note
A direct and concise way to instruct someone to pay attention.
Example Email:
Subject: Take Note of the New Contact Details
Dear Leo,
I wanted to take note that my contact details have changed. You can now reach me via email at henry.new@email.com and on my new number, 123-456-7890.
Best regards, Henry
This phrase is short but clear, useful for situations requiring precision.
7. Just a Heads-Up
Often used informally, this phrase helps in providing early notice about something important.
Example Email:
Subject: Just a Heads-Up About the Project Delay
Dear Leo,
Just a heads-up: there has been a delay with the delivery of materials, which will push back the timeline by a few days. I will keep you updated as I learn more.
Best regards, Henry
A casual yet effective way to alert someone about something that might impact them.
8. I Would Like to Inform You
A slightly formal way of introducing a piece of important information.
Example Email:
Subject: I Would Like to Inform You of the Staff Meeting Schedule
Dear Leo,
I would like to inform you that the next staff meeting will take place on Tuesday at 10 AM, not Friday as previously planned.
Please mark your calendar.
Best, Henry
This phrase is more formal and often used in official communications.
9. Just to Let You Know
An informal but effective way to share information.
Example Email:
Subject: Just to Let You Know About the Budget Changes
Dear Leo,
Just to let you know, the budget has been revised to reflect additional marketing costs. I’ve attached the updated document for your review.
Let me know if you have any questions.
Best regards, Henry
“Just to let you know” offers a friendly approach to conveying essential updates.
10. Allow Me to Inform You
A polite way to inform someone is often used in formal contexts.
Example Email:
Subject: Allow Me to Inform You About the Holiday Schedule
Dear Leo,
Allow me to inform you that our company will be closed on the 25th of December for the holiday season. Please plan accordingly.
Best regards, Henry
This phrase conveys respect and authority, often found in official notifications.
11. Please Be Cognizant
A formal alternative that emphasizes awareness and attention.
Example Email:
Subject: Please Be Cognizant of the Updated Guidelines
Dear Leo,
Please be cognizant that the new guidelines regarding travel reimbursements are now in effect. Be sure to review them before submitting any claims.
Best regards, Henry
Used in formal memos or emails, it asks the recipient to remain aware of something critical.
12. I Would Like to Bring to Your Attention
This is a formal and professional way to draw someone’s focus to something important.
Example Email:
Subject: I Would Like to Bring to Your Attention the New Security Measures
Dear Leo,
I would like to bring to your attention the new security measures being implemented in the office. Please familiarize yourself with these procedures to ensure compliance.
Best regards, Henry
This phrase can add a level of seriousness to the information being shared.
13. Just so You Know
This phrase is casual and friendly, typically used when sharing something not urgent but important.
Example Email:
Subject: Just so You Know About the Extended Hours
Dear Leo,
Just so you know, the office will be open until 7 PM on weekdays for the next two weeks. Feel free to stop by if you need anything.
Best regards, Henry
It’s an easygoing way to alert someone to a change or update.
14. Please Be Aware
A straightforward and clear alternative, commonly used in legal or formal settings.
Example Email:
Subject: Please Be Aware of the New Data Protection Policies
Dear Leo,
Please be aware that the new data protection policies will be implemented from next month. These changes are mandatory, so make sure to read the full document attached.
Best regards, Henry
It’s a simple, direct way to request the recipient’s attention on a matter.
15. This Is to Notify You
This phrase is slightly formal and makes the communication sound more official.
Example Email:
Subject: This Is to Notify You of the Deadline Extension
Dear Leo,
This is to notify you that the submission deadline for the project has been extended to next Friday, the 15th.
Best regards, Henry
This approach can be useful in more formal or administrative settings.
16. Just a Reminder
Effective for reminding someone of something they may already know but may have overlooked.
Example Email:
Subject: Just a Reminder Regarding the Upcoming Review
Dear Leo,
Just a reminder that your performance review is scheduled for Thursday, the 20th, at 10 AM. Please ensure you have your self-assessment ready by then.
Best regards, Henry
It’s often used to give a gentle nudge without sounding demanding.
17. I Wish to Inform You
A formal and respectful way of introducing important information.
Example Email:
Subject: I Wish to Inform You of the Upcoming Event
Dear Leo,
I wish to inform you that we will be hosting a networking event next month on the 12th. Kindly save the date, and we will send more details closer to the event.
Best regards, Henry
This phrase is often used in official announcements or notifications.
18. Please Note for Your Consideration
A slightly more formal and polite variation of “Please note.”
Example Email:
Subject: Please Note for Your Consideration the New Office Policy
Dear Leo,
Please note for your consideration that our new office policy requires all team members to attend weekly meetings.
Feel free to contact me with any questions.
Best regards, Henry
This version provides an extra layer of politeness, perfect for formal contexts.
19. I Would Like to Make You Aware
A formal yet respectful way of introducing important information.
Example Email:
Subject: I Would Like to Make You Aware of the Legal Update
Dear Leo,
I would like to make you aware of the latest changes in the company’s legal policies. Please ensure that you review the attached documents to stay up to date.
Best regards, Henry
This phrase adds a more personal touch while conveying necessary information.
20. Please Understand
This phrase encourages comprehension and is slightly less formal.
Example Email:
Subject: Please Understand the Reasons Behind the Delay
Dear Leo,
Please understand that the delay in the project delivery is due to unforeseen supply chain issues. We are doing everything possible to resolve this matter.
Best regards, Henry
Used when explaining something that requires empathy or understanding.
21. I’d Like to Draw Your Attention To
A formal way to make someone aware of something important.
Example Email:
Subject: I’d Like to Draw Your Attention To the New Workflow Process
Dear Leo,
I’d like to draw your attention to the updated workflow process we’ve adopted. The attached document outlines the necessary steps.
Best regards, Henry
This phrase is often used when you want to direct someone’s attention to a specific detail.
22. Please Be Informed
A clear, professional, and concise way of conveying information.
Example Email:
Subject: Please Be Informed of the Change in Schedule
Dear Leo,
Please be informed that your appointment has been rescheduled for Friday at 11 AM. If this time no longer works for you, please let me know.
Best regards, Henry
It’s simple and direct, often used in formal written communication.
23. I Want to Alert You
An assertive and direct way to inform someone of a potential issue or change.
Example Email:
Subject: I Want to Alert You to the Safety Protocol Changes
Dear Leo,
I want to alert you to the new safety protocols that will be in effect from next week. All employees must complete the training module before returning to the office.
Best regards, Henry
This phrase is useful when the information requires attention and action.
Conclusion
As you can see, there are various alternatives to saying “Please be advised” in both formal and informal contexts. Choosing the right phrase depends on the situation, your audience, and the tone you wish to convey. By mixing and matching these alternatives, you can keep your communication fresh and effective, whether you’re writing an email, memo, or announcement.
