Are you tired of using the same old phrase “Please sign and return” in your emails or documents? Whether you’re handling business paperwork or sending over contracts, finding fresh ways to communicate can make your message sound more professional and engaging. In this article, we’ll explore several alternative phrases to replace “Please sign and return,” giving you more variety while maintaining clarity.
Keep reading to discover how these simple changes can elevate your communication style and improve your document handling process!
Top List Of Other Ways to Say “Please Sign and Return”
- Kindly sign and send back
- Please review, sign, and return
- We would appreciate it if you could sign and return
- Would you mind signing and returning the document?
- Please complete the signature and return
- We kindly request that you sign and return
- Please execute and return the document
- Can you sign and send back at your convenience?
- Please sign and return at your earliest convenience
- Please acknowledge by signing and returning
- Please sign, date, and return
- Kindly complete and return the signed document
- Could you kindly sign and return at your convenience?
- Please sign, review, and return
- Please sign and return as soon as possible
- Please sign and return at your earliest opportunity
- We kindly ask that you sign and return
- Please provide your signature and return
- Can you please return the signed copy?
- Please sign and return without delay
- Please complete the form and return it to us
- Please sign and return the attached agreement
- We appreciate your signature and return of the document
- Please sign and return to complete the process
1. Kindly Sign and Send Back
Example: Hi Leo,
I hope you’re doing well!
I’ve attached the contract for your review. Kindly sign and send it back at your earliest convenience to proceed.
Looking forward to your response.
Best regards, Henry
Explanation: This version sounds formal and polite, making it ideal for professional or legal contexts. The word “kindly” softens the request, enhancing its courteous tone.
2. Please Review, Sign, and Return
Example: Dear Leo,
Attached is the document for your review. Please review, sign, and return it as soon as possible so we can move forward with the next steps.
Thank you in advance!
Best regards, Henry
Explanation: This alternative includes an extra step — “review” — which is suitable when the recipient needs to examine the document before signing. It’s especially useful for contracts or agreements that may require careful consideration.
3. We Would Appreciate It If You Could Sign and Return
Example: Hi Leo,
I hope you’re doing well. Could you please sign and return the attached agreement at your earliest convenience? We would appreciate it if you could complete this step by the end of the week.
Thank you!
Best regards, Henry
Explanation: This version conveys a more polite and formal tone, often used in customer service or business correspondence when making a courteous request.
4. Would You Mind Signing and Returning the Document?
Example: Dear Leo,
I trust you are well. When you have a moment, would you mind signing and returning the document attached? We need this to proceed with the next phase of the project.
Thanks so much!
Sincerely, Henry
Explanation: This phrasing softens the request further, making it even more polite. It’s appropriate when you want to maintain a friendly, informal tone while still conveying the necessary action.
5. Please Complete the Signature and Return
Example: Hello Leo,
I hope everything is going well for you. Could you please complete the signature and return the document at your earliest convenience? We are looking forward to finalizing everything soon.
Best regards, Henry
Explanation: This phrasing is direct yet polite, perfect for situations that require quick action, such as time-sensitive contracts or agreements.
6. We Kindly Request That You Sign and Return
Example: Dear Leo,
I trust you’re having a great day. We kindly request that you sign and return the attached contract by tomorrow so that we can proceed with the next steps.
Looking forward to your response!
Warm regards, Henry
Explanation: This version is ideal for formal communications and is often used in corporate settings when a respectful and professional tone is necessary.
7. Please Execute and Return the Document
Example: Hi Leo,
I hope you’re well! Please execute and return the agreement at your earliest convenience so that we can proceed with the next steps.
Let me know if you have any questions.
Best regards, Henry
Explanation: “Execute” is a legal term, commonly used in formal agreements, especially contracts. This is ideal when you’re working with legal documents that require a signature.
8. Can You Sign and Send Back at Your Convenience?
Example: Hello Leo,
I hope you’re having a good day. Could you sign and send back the attached document when it’s convenient for you? Your prompt response would be greatly appreciated.
Thank you, Henry
Explanation: This version is more laid-back, offering flexibility by adding “at your convenience.” It’s a good choice for situations where the deadline is not immediate but you still need a response.
9. Please Sign and Return at Your Earliest Convenience
Example: Dear Leo,
I hope this message finds you well. Please sign and return the attached document at your earliest convenience. We appreciate your timely attention to this matter.
Thank you!
Sincerely, Henry
Explanation: This version strikes a balance between politeness and urgency. It’s suitable when a prompt response is needed, but you want to avoid sounding too forceful.
10. Please Acknowledge by Signing and Returning
Example: Hi Leo,
I hope you’re doing well. Could you please acknowledge the attached document by signing and returning it to us? It’s necessary for the next phase of the project.
Looking forward to hearing from you!
Best, Henry
Explanation: The word “acknowledge” is particularly useful when the document serves as confirmation or acknowledgment. It’s great for administrative and HR-related documents.
11. Please Sign, Date, and Return
Example: Hello Leo,
I hope you’re doing well today. Please sign, date, and return the agreement by the end of the week so we can finalize everything.
Thanks again!
Best regards, Henry
Explanation: This version is especially helpful when you need the recipient to both sign and date the document, which is often required in formal agreements and contracts.
12. Kindly Complete and Return the Signed Document
Example: Dear Leo,
I trust you’re doing well. Kindly complete and return the signed document at your earliest convenience. Your prompt attention to this will help us move forward.
Thank you in advance!
Best regards, Henry
Explanation: A polite request that emphasizes completion. It works well in both professional and customer-facing situations.
13. Could You Kindly Sign and Return at Your Convenience?
Example: Hi Leo,
I hope you’re having a pleasant day. When you have a moment, could you kindly sign and return the document attached? We appreciate your cooperation.
Thanks! Henry
Explanation: Adding “at your convenience” makes this sound even more respectful, offering flexibility without losing clarity in the request.
14. Please Sign, Review, and Return
Example: Dear Leo,
I hope this finds you well. Please sign, review, and return the attached document. If you have any questions during the review, feel free to reach out.
Best regards, Henry
Explanation: This phrasing works well when the recipient needs to carefully review the document before signing. It’s typically used for contracts, legal papers, and agreements.
15. Please Sign and Return as Soon as Possible
Example: Hi Leo,
I trust you’re doing well! Please sign and return the attached document as soon as possible so we can continue with the process.
Thanks! Henry
Explanation: This version expresses urgency but still maintains a polite tone. It’s perfect for situations with tight deadlines.
16. Please Sign and Return at Your Earliest Opportunity
Example: Dear Leo,
I hope you’re having a great day. Please sign and return the document at your earliest opportunity so that we can move forward with the next steps.
Thanks! Henry
Explanation: Similar to previous suggestions, this version offers slightly more flexibility by adding “at your earliest opportunity,” making it sound less urgent while still polite.
17. We Kindly Ask That You Sign and Return
Example: Hi Leo,
I hope this email finds you well. We kindly ask that you sign and return the attached agreement by the end of the week.
Looking forward to hearing from you.
Best regards, Henry
Explanation: This is a slightly formal request that can be used in both business and legal contexts.
18. Please Provide Your Signature and Return
Example: Hello Leo,
I hope you’re doing great. Please provide your signature and return the attached document so we can finalize the agreement.
Thanks so much! Henry
Explanation: This phrasing is slightly more formal and direct, ideal for official communications like contracts, agreements, or documents requiring legal signatures.
19. Can You Please Return the Signed Copy?
Example: Hi Leo,
I trust all is well. Can you please return the signed copy of the document as soon as possible? It’s necessary to move forward with the project.
Thanks! Henry
Explanation: This phrase works well for more informal or urgent situations where the document is necessary for project progression or legal requirements.
20. Please Sign and Return Without Delay
Example: Dear Leo,
I hope you’re well. Please sign and return the document without delay so that we can complete the process as soon as possible.
Thank you! Henry
Explanation: This phrase expresses urgency, ideal when a quick turnaround is needed without sounding too demanding.
21. Please Complete the Form and Return it to Us
Example: Hello Leo,
I hope this message finds you well. Please complete the form and return it to us by Friday. Your cooperation is greatly appreciated.
Best regards, Henry
Explanation: This variation is often used when dealing with forms or surveys that require the recipient’s completion and signature.
22. Please Sign and Return the Attached Agreement
Example: Dear Leo,
I hope you’re having a good day. Please sign and return the attached agreement so that we can move forward with the process.
Looking forward to your prompt response.
Best regards, Henry
Explanation: A clear and direct phrase is often used when the document is specifically an agreement or contract.
23. We Appreciate Your Signature and Return of the Document
Example: Hi Leo,
I hope you’re doing well today. We appreciate your signature and return of the document at your earliest convenience to proceed.
Thank you! Henry
Explanation: This phrasing is respectful and conveys appreciation, making it perfect for professional correspondence when you want to express gratitude for prompt action.
24. Please Sign and Return to Complete the Process
Example: Dear Leo,
I hope this finds you well. Please sign and return the document to complete the process. We look forward to your cooperation in finalizing this.
Best regards, Henry
Explanation: A formal and slightly more complex request, this phrase is suitable when the document is part of a larger, more detailed process.
Conclusion:
There are many ways to express the simple request of asking someone to “sign and return” a document. By adjusting the tone, formality, and level of urgency, you can tailor your communication to suit various professional contexts. Whether you are working with contracts, agreements, or other formal documents, the right phrase can make your request sound polite, clear, and respectful.
